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Gold Hills Posse 4×4 Club · Folsom, CA

Sierra Trek Volunteers

  1. Jeff_R Member Joined: October 2016
    #128 Apr, 7:52 AM

    Hi all,

    At Sierra Trek, there are 1.4 volunteers (committee members) for every full paid attendee. This year there has been a lot of discussion about the role of committee members at Sierra Trek. The event is in need volunteers to help out in a variety of areas. If you are a committee member, and are therefore receiving a greatly reduced rate to attend Sierra Trek, it is expected that you will provide some form of valuable service in exchange for your committee member registration rate. For example, if you are just a passenger in a rig on the Outer Limits Run, and you don't do much other than ride along, you really aren't functioning like a committee member. As a result, and given the fact that there is great need this year for additional volunteers in other areas such as serving food, cooking, etc., we (Sierra Trek) are asking for you to volunteer in some fashion to assist in the putting on of this event. Foresthill Four Wheelers is in a similar situation in that they have committee members who work winch hill five but have others who don't and yet are committee members. We are hoping to get a list of people from both clubs who would be willing to help out with the kitchen duties this year (or possibly in some other area). Please post if you would be willing to assist us. Ideally we will be able to do something on Friday since we have the River Committee Run on Thursday and the Outer Limits Run on Saturday. I need a preliminary list of people who think that they may be able to help out in areas other than the Outer Limits run. Please post here if so.

    Thanks,

    Jeff

    Jeff and Kathy Root
  2. JKJeepGirl Member Joined: February 2024
    #228 Apr, 8:58 AM

    Hey Jeff, is volunteer organization something that C4W needs for ST26 in general? I ask because it would be nice to know the positions they need to fill, with the number of positions needed to make it successful. Kelly and I want to volunteer for Sunday breakfast, but we don't know the shift time, how long we need to be available for, and if those slots are already filled. I ask because this is something I can coordinate if there is a need. I'm very savvy with a spreadsheet, organization and communication. 🙂

    ~Stacey “no nuts” ~
  3. Jeff_R started this Member Joined: October 2016
    #328 Apr, 10:31 PM
    JKJeepGirl said Hey Jeff, is volunteer organization something that C4W needs for ST26 in general? I ask because it would be nice to know the positions they need to fill, with the number of positions needed to make it successful. Kelly and I want to volunteer for Sunday breakfast, but we don't know the shift time, how long we need to be available for, and if those slots are already filled. I ask because this is something I can coordinate if there is a need. I'm very savvy with a spreadsheet, organization and communication. 🙂   

    It's my understanding that there are a lot of important positions that are still open, like communications, food shifts, etc. I will check with the 2026 chairman as to what organizational assistance or positions they may need. As for Sunday breakfast, I suspect they could use some help but let me check on that. I know the breakfast crew starts very early, especially the cooks. They could also use some help with general Trek setup on Tuesday/Wednesday and teardown on Sunday (stage, bar tent, dining tables and chairs etc.). Since we will have a number of people up there for several days in advance, maybe we can help with some setup activities. Teardown is always an issue because people often want to leave early on Sunday so labor is always needed and welcome on Sunday. In addition, and I don't know the date but will find out, they always need help loading trailers a week or two in advance of Trek at the Cal 4X4 office in Sacramento and sometimes need people who can pull the trailers up there. It's a big event and a lot goes on to make it happen!

    Jeff and Kathy Root
  4. Jeff_R started this Member Joined: October 2016
    #43 May, 12:16 PM

    This thread is specifically dedicated to committee participation. All other Sierra Trek communications should take place on the main 2026 Sierra Trek thread. I received the committee registration link today. Here is what the email said:

    "Hi Everyone, Here is the link to committee sign up . Please understand that if your significant other or your kids sign up as committee, they are expected to help. Copiloting is not a committee position. There are many ways to help out around Trek Town".

      When I send out the link to individuals for the committee registration, I would first like to know who in your family will be using it to register, and if more than one person in your family or group will be registering with it, what committee role will they be volunteering for. If they are just a passenger on the Outer Limits Run, then they either need to pay the full registration rate or serve as committee in some other role (i.e. kitchen, etc.). As soon as I get that information I will send you the registration link. As a reminder, please do not share the link with anyone within and especially outside of our club. I am the only one authorized to send the link to our club members.   Thanks, Jeff 

    Jeff and Kathy Root
  5. Roy & Romika Member Joined: October 2017
    #55 May, 10:43 PM

    Hi Jeff. Romika and I will be there days early and can support the set up. Please let me know what that looks like so we can plan that commitment. Thank you

  6. Keith and Katina Member Joined: May 2020
    #66 May, 10:20 AM

    Hello Jeff - Katina and myself will be there early too, and would like to volunteer to set up also. Thank you.

  7. BKGM Jeepers President Joined: June 2003
    #77 May, 3:40 AM

    Thank you Jeff for coordinating this!

    Kathleen and Brad
  8. Jeff_R started this Member Joined: October 2016
    #816 Jun, 12:00 PM

    There is a Sierra Trek planning meeting tomorrow (Wednesday June 17th). Based on several people telling me that they could help with breakfast as their primary committee position or that they were available and willing to work breakfast in addition to volunteering for another committee position, I told the Trek food coordinator that we had about four people who said that could help with breakfast. The food coordinator put Gold Hills Posses down for Friday breakfast because I told Cindy that we were doing our Committee River Run on Thursday and the Outer Limits Run on Sunday. So logically, Friday is our only available day, other than Sunday, to do breakfast. I need to know ASAP who, if anybody, can help with Friday breakfast. If we don’t have volunteers then Trek will need to scramble to fill positions for Friday breakfast.

    Jeff and Kathy Root
  9. Keith and Katina Member Joined: May 2020
    #916 Jun, 1:17 PM

    Jeff, you can sign me (Katina) up for Friday breakfast help wherever they need.

  10. Jeff_R started this Member Joined: October 2016
    #1016 Jun, 10:21 PM
    Keith and Katina said Jeff, you can sign me (Katina) up for Friday breakfast help wherever they need.    

    Great, thanks Katina. We need at least four people for Friday breakfast. They will find more people to help us as well.

    Jeff and Kathy Root
  11. Jeff_R started this Member Joined: October 2016
    #1117 Jun, 9:58 AM

    So far we have Gil and Katina for Friday breakfast. Stacey said she will work breakfast on Sunday.

    Jeff and Kathy Root
  12. JKJeepGirl Member Joined: February 2024
    #129 Jul, 1:50 AM

    Just FYI - Jayson, Kelly and I signed up for Sunday Breakfast when we paid our registration (as Kelly won't get in until Friday evening).

    ~Stacey “no nuts” ~
  13. Roy & Romika Member Joined: October 2017
    #139 Jul, 10:37 AM

    Jeff thanks for your leadership here.

    Good feedback from Jayson; a list next year with some roles and responsibilities so everyone can plan their vacation would be nice. I’m sure we all want to help to some capacity but also enjoy our time off. That said Jeff for C4W president.

    Like I said before we will be up early and even planning our camping spot seeds for the club. So Romika and I will be available most of Monday and Tuesday for set up. We would like to venture out on Wednesday so won’t be available then.  We will also help with breakfast on Friday. Sunday we want off before we need to pack up and leave Monday BUT if there is a need we are there to help… just need to know with what.

    I would also be interested in helping you with winch hill 5. What day and time is that. How can I help there?

  14. Jeff_R started this Member Joined: October 2016
    #1421 Jul, 1:20 PM

    So here is what I have so far for helpers other than on the Outer Limits Run.

    Available for set up:

    1.Roy and Romika (Monday and Tuesday)

    2. Keith and Katina

    3. Me (Jeff)

    Friday breakfast:

    1 Keith

    2. Katina

    3. Gil

    Sunday breakfast:

    1.Kelly

    2. Stacey

    3. Jayson

    Jeff and Kathy Root
  15. Manchu19 Member Joined: August 2026
    #1521 Jul, 4:24 PM
    Jeff_R said So here is what I have so far for helpers other than on the Outer Limits Run. Available for set up: 1.Roy and Romika (Monday and Tuesday) 2. Keith and Katina 3. Me (Jeff)   Friday breakfast: 1 Keith 2. Katina 3. Gil   Sunday breakfast: 1.Kelly 2. Stacey 3. Jayson   

    I’m available for Friday breakfast

    Richard
  16. Jeff_R started this Member Joined: October 2016
    #1621 Jul, 10:35 PM
    Manchu19 said   I’m available for Friday breakfast

    Thanks Richard.

    So here is what I have so far for helpers other than on the Outer Limits Run.
    Available for set up:
    1.Roy and Romika (Monday and Tuesday)
    2. Keith and Katina
    3. Me (Jeff)
     
    Friday breakfast:
    1. Keith
    2. Katina
    3. Gil
    4. Richard

    Sunday breakfast:
    1. Kelly
    2. Stacey
    3. Jayson

    Jeff and Kathy Root
  17. kris_olof Trailmaster Joined: October 2015
    #173 Aug, 3:06 AM

    I can also do Friday breakfast

  18. Sloguy Member Joined: June 2019
    #183 Aug, 10:55 AM

    Aileen said she can do Sunday Breakfast.

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